Executive Assistant

Ergon has an opening for an Executive Assistant based at its Ergon Trucking/Lampton Love office in Flowood, MS.

Ergon is a family-owned company based in the Jackson, MS area with facilities across the U.S. The Executive Administrative Assistant provides full-range administrative support to the President of Ergon Trucking & Lampton Love. A critical aspect of this role will be to maintain confidentiality with all daily activities and assignments and the ability to handle multiple tasks supporting a large size organization.

Ergon offers a competitive benefits package: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing

Executive Assistant Qualifications:

• Five plus years of experience in executive administrative assistant roles.
• Strong communication and organizational skills.
• A self-starter with the ability to work with minimal supervision and organize, keep up to date, and effectively manage projects assigned or maintain up to date records that are on-going.
• Experience in providing administrative assistance such as scheduling, managing calendars, and preparing documents.
• Proficiency in Microsoft Office and other office software suites.
• Detail-oriented with excellent problem-solving skills.
• A high school diploma or equivalent is required. (a college degree is preferred).
• Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts.
• Regular and predictable attendance is a requirement for this position.

Executive Assistant Responsibilities:

• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Manages the President of Trucking/Lampton Love's calendar, organizing in-person and virtual meetings while actively utilizing problem-solving abilities as challenges arise.
• Coordinates regularly with other leaders' schedules across Ergon as well as cross-functional teams to aid in scheduling.
• Prepares meeting briefing documents by taking and disseminating notes and formulating post-meeting action item lists.
• Performs various clerical, administrative and general office duties including word processing, invoice coding and tracking, file and records management, and budgetary tracking. Manages funding request system (AFEs) and AFE reporting.
• Oversees office equipment and office supplies.
• Schedules travel and processes expense reports.
• Assists in the coordination and preparation of presentation material, primarily prepared in PowerPoint.
• Prepares and maintains tracking, reporting and other spreadsheets using Excel.
• Coordinates hotel and conference room reservations for various meetings and/or training.
• Composes routine and non-routine correspondence.
• Effectively handles phone calls, visitors and mail distribution.
• Works accurately and productively with competing priorities and tight deadlines.
• Performs other duties as assigned.

Any offer of employment will be contingent upon a routine background check, a pre-employment drug screen, and an acceptable motor vehicle report.

We are an EEO/AAP employer.