Operations Coordinator

• Posted 22-Oct-2024 (CST)
• Vicksburg, MS, USA
• Salary
• Full Time
• 401k matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Maternity, Tuition Assistance, and Profit Sharing

Ergon's Corporate Maintenance department has an opening for an Operations Coordinator in the Vicksburg, MS area.

Ergon is a family owned oil and gas company based in the Jackson, MS area with facilities. The Corporate Maintenance department services primarily the Asphalt and Emulsions division by providing an internal resource for reactive and planned maintenance for a network of 80+ locations across the US. Our divisions include the millwrights for support of rotating equipment and the fired equipment technicians for support of steam boiler and hot oil systems. This position provides day to day operations support of the Corporate Maintenance team and drives growth in continuous improvement efforts. This position supports the management, development, and implementation of operational systems, policies, and procedures. This position requires a positive individual who possesses a team-oriented attitude and works in a participative manner with supervision and co-workers.

Key Role Duties

• Provide day to day support to the Shop Supervisor and Fired Equipment Supervisor to assist in the coordination of Corporate Maintenance services
• Develop, track, and improve databases associated with work order management and equipment reliability
• Create/manage work orders in KPI system, Clockify. Input technician hours and expenses into their associated work order.
• Collect and consolidate procurement card coding information and receipts for submittal to card administrator. Complete expense reports in SAP Cloud for travel as requested
• Collect and enter technician time into payroll program, Kronos
• Maintain PPE spreadsheet database. Coordinate equipment calibrations to ensure equipment and PPE is fit for service. (Multi meters, laser alignment, combustion analyzer, H2S monitors). Keep up with dates and notifications for PPE and equipment calibrations
• Manage vehicle fleet to ensure updated tag registration, maintain mileage log, maintain truck inventory records, and coordinate service
• Duties such as parts receiving, maintaining office and shop supplies, spare parts/equipment inventory, generating POs, and invoice payment
• Manage equipment in SAP by building new SAP files, gathering data for equipment information, and updating the location of equipment as work orders are completed
• Promote and aid in maintaining a clean and well-organized shop, office, and fleet vehicles
• Promote maintenance/continuous improvement best practice initiatives and goals for application in the field. Identify inefficiencies and promote areas where improvements can be made such as 5S activities, equipment/tool evaluation, data tracking, etc
• Implementation and ongoing management of MaintainX (CMMS) in daily operations to manage spare parts inventory, work orders, procedures, and compliance programs
• Oversee entire lifecycle of work orders in SAP/MaintainX/Work Order Dashboard from initiation to completion
• Available for out-of-town and overnight assignments
• Other miscellaneous maintenance duties as requested

EDUCATION & QUALIFICATIONS

• Bachelor's degree or Associate's degree preferred
• Prior experience in industrial environment and office management
• Requires a self-motivated individual with strong leadership, communication, and organization skills
• Ability to multitask and prioritize
• Experience with SAP Plant Maintenance (preferred), Microsoft Windows, Word, Excel, and Outlook
• Experience in reporting, data analysis, spreadsheets, databases and/or presentation software
• Able to receive and give feedback and constructive criticism from a variety of channels

Any offer of employment will be contingent on a routine background check, a pre-employment drug screen, and an acceptable motor vehicle report.

We are an EEO/AAP employer.

Job Reference: Operations Coordinator