The Procurement Analyst will be responsible for supporting strategic sourcing and vendor management for our Electronic Health Record (EHR) and Revenue Cycle Management (RCM) product and service lines. This role will be instrumental in negotiating vendor contracts, managing vendor compliance, and aligning procurement activities with legal, regulatory, and operational standards. The ideal candidate will bring a strong understanding of healthcare IT procurement, particularly in software licensing, data privacy, healthcare regulation and third-party risk management.

This role requires strong attention to detail, excellent negotiation skills, and the ability to work collaboratively with various departments to ensure contract terms are met and risks are minimized. This role will be tasked with studying the details and implications of contractual agreements, ensuring that the terms comply with legal regulations, the Company’s strategy, principles of fiscal responsibility and assessing the potential risks involved.

These Goals and objectives are not to be construed as a complete statement of all duties performed; employees will be required to perform other job-related duties as required. Goals and objectives are subject to change.

All activities must be in compliance with Equal Employment Opportunity laws, HIPAA, ERISA and other regulations, as appropriate.

Essential Functions: responsibilities of this role include:

• Draft, review, and negotiate contracts, ensuring terms are clear, fair, and compliant with company policies.
• Lead procurement efforts for software, services, and technology solutions supporting EHR and RCM platforms.
• Collaborate with product, engineering, strategy, and finance teams to forecast procurement needs and align sourcing strategies with business goals.
• Manage the vendor contract lifecycle, including renewals, amendments, and terminations.
• Ensure all vendor agreements comply with HIPAA, HITECH, and other relevant healthcare applicable laws and regulations.
• Maintain vendor contract templates and procurement policies in alignment with legal operations.
• Maintain a comprehensive contract management system, ensuring all contracts are accurately recorded and easily accessible.
• Collaborate with legal, finance, sales, vendors and other departments to ensure contract compliance and address any issues.
• Evaluate and onboard vendors, ensuring alignment with company standards for data security, compliance, and performance.
• Monitor vendor SLAs, conduct periodic audits, and manage remediation plans when necessary.
• Perform diligence on prospective vendors to ensure entities meet company standards and expectations and to mitigate risk of adverse outcomes.
• Monitor contract performance and compliance, identifying and mitigating risks, including keeping track of contract expiration and renewal dates.
• Foster strong relationships to ensure contract terms are met and issues are resolved effectively
• Align contract management strategies with organizational objectives and legal requirements by streamline and standardizing contract management processes to ensure best practices are adopted and utilized.
• Prepare and present reports on contract status, performance, and compliance to leadership team.
• Serve as a liaison between Legal, IT, Finance, and Product teams to ensure procurement supports operational and regulatory objectives.
• Support due diligence efforts for partnerships, acquisitions, and strategic initiatives.
• Track procurement KPIs, cost savings, and vendor performance metrics.
• Recommend process improvements and automation opportunities within procurement workflows.
• Track and manage vendor renewals and mitigate risks of vendor product and service duplication.

Minimum Requirements:

• Bachelor’s degree in Business, Legal Studies, Supply Chain, or related field.
• 3+ years of procurement experience, with at least 2 years in healthcare IT or legal operations
• 3 + years of proven experience administering legal contracts or in a similar role.
• Strong understanding of contract law and contract management principles.
• Excellent negotiation, communication, and interpersonal skills.
• Detail-oriented with strong organizational and analytical abilities.
• Proficiency in contract management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Strong understanding of EHR systems, RCM platforms, and healthcare data compliance.
• Experience negotiating software licensing agreements and managing third-party risk.
• Familiarity with contract lifecycle management (CLM) tools and procurement platforms.
• Excellent communication, negotiation, and stakeholder management skills.
• Certification in contract management (e.g., CPCM, CCM) is a plus.

Working Environment/Physical Demands

Working Environment:

Physical Demands:

• Activities require a significant amount of sitting at office and work desks and in front of a computer monitor.

Travel Requirements:

None Occasional Moderate Frequent Very Frequent

(25% or Less) (25% - 40%) (40% - 80%) (80% or more)

Other possible Unofficial Titles:

Unofficial titles may be given by the manager and used for calling cards and email signatures.